Restaurants & Hospitality
Restaurant Bookkeeping Services for Owners Who Want Clear Numbers
Restaurants run on thin margins and long days. We help owners of restaurants, cafes and other hospitality businesses keep sales, deposits and expenses organized in QuickBooks Online so the monthly numbers make sense.
Prefer to talk first? Schedule a consultation.
- 10+ years of bookkeeping experience
- B.S. in Accounting
- You work directly with Yelena
- Serving clients nationwide
The challenge
Daily sales, many moving parts
Sales come in through cash, cards, online orders and delivery apps. Deposits from processors land days later, already reduced by fees. Food vendors, utilities and payroll all compete for the same account.
When the sales report from your point of sale system and your bank deposits don't line up, it's hard to know your real food and operating costs. Regular reconciliation brings those pieces together.
What we handle
What we track for restaurants
Bookkeeping built around how money moves through a restaurant.
Daily sales reconciliation
Sales summaries compared with deposits so gaps between sales and cash in the bank are visible.
Processor deposits and fees
Card processor deposits recorded at their full amount with fees shown separately, so you can see what processing really costs.
Cash and card transactions
Cash deposits and card settlements recorded consistently against your sales records.
Food and operating expenses
Food, beverage, supplies, rent and utilities categorized so your cost picture is clear.
Vendor bills
Supplier invoices recorded and tracked so you know what is due and when.
Payroll journal entries
Wages, taxes and tips recorded from your payroll provider's reports.
Sales tax liability
Sales tax collected recorded as a liability so the balance owed is clear. Filing returns stays with you or your tax professional.
Monthly financial reporting
Monthly profit and loss and balance sheet reports from reconciled records.
Sales to deposits
Making sure every sale reaches the bank
The most useful habit in restaurant bookkeeping is comparing what you sold with what was actually deposited. Differences can come from processor fees, tips, refunds, timing or simple mistakes.
We work from your point of sale and processor reports to record sales and deposits properly, so the numbers from those systems land correctly in your books.
How we can help
Bookkeeping services for restaurants
Monthly bookkeeping
Sales, deposits, bills and reconciliations kept current every month.
Learn about monthly restaurant bookkeepingCatch up on past months
Rebuild unreconciled deposits and uncategorized expenses from busy seasons.
Start a bookkeeping cleanupQuickBooks Online support
Organize your chart of accounts so food, labor and operating costs are easy to read.
Set up QuickBooks the right wayRemote bookkeeping, nationwide
CityScape Bookkeeping is based in the Minneapolis and Twin Cities area of Minnesota and provides remote bookkeeping services to businesses throughout the United States. Start with your instant personalized quote, then complete onboarding so we can review your information before confirming your final scope.
In a restaurant, our part is the books: payroll runs, sales tax and tax return filing, and inventory or point of sale systems remain with your existing providers.
FAQs
Restaurants & Hospitality bookkeeping questions
Know what your restaurant really earns.
Answer a few questions about your restaurant and see your personalized bookkeeping quote instantly.
No pressure. We'll start by figuring out where your books stand.
Prefer to talk first? Schedule a consultation.